Applying to become a coach
The form that puts you in front of the Baojai review team. It collects the profile that will be published if you are approved, the private details only our reviewers see, and your certificates. Every application is read by a person, so what you write here is what they judge.
You must be signed in — the application is attached to your account. You can only have one application waiting at a time, and if you are already a coach the form does not appear at all.
Before you start
- · A Baojai account, signed in.
- · A clear headshot as JPEG or PNG, ready to upload from this device.
- · Your certificates or training documents as PDF, JPEG or PNG.
Steps
- 1
Open the account menu and choose "Become a coach".
You should see · The heading ① and a line explaining that our team reviews every application by hand, then the form itself.
What it means · If you see "Your application is awaiting admin review" instead of a form, you already have one in the queue and there is nothing to do but wait. If a previous application was rejected you will see the reason here and the form comes back so you can re-apply.
- 2
Press "Upload photo" and pick a headshot.
You should see · The circle to the left fills with your picture and the button changes to "Change photo". A hint ① states the accepted formats and size limit.
What it means · This photo becomes your public coach picture the moment an application is approved — nobody crops or retouches it in between. It must be uploaded through this form; a link pasted from somewhere else is rejected by the server.
- 3
Type the name you want to teach under ①.
You should see · The name appears in the field. It is limited to 80 characters.
What it means · This is the name on your public profile and on every class you run. It does not have to be your legal name — put that on a certificate instead.
- 4
Fill in your specialty ① — what you teach, in a phrase.
You should see · Whatever you type appears under your name across the site.
What it means · Everything in the "Public profile" box is published exactly as typed if you are approved. Write it for someone deciding whether to book you, not for the reviewer.
- 5
Write your bio ①.
You should see · A counter under the box tracks the length and tells you how far you are from the minimum.
What it means · Twenty characters is the floor the server enforces, not a target. This is the main thing a reviewer reads, and the main thing a student reads before booking.
- 6
Choose your country ① and check the timezone ②.
You should see · The timezone is already filled from your device — change it if it is wrong.
What it means · The timezone is what every class time you set is converted from. Get it wrong and students see your classes at the wrong hour and book a slot you will not be there for.
- 7
Fill in "About you" — date of birth, gender, experience, links and your certificates.
You should see · A second fieldset ① holding the private details and an "Add files" button for documents.
What it means · Date of birth and gender are NOT published — they stay on your private user record. Date of birth is required because coaches must be 18 or over and the server checks it. Attachments are visible only to the review team, so this is the right place for a certificate with your full legal name on it.
- 8
Give a phone number or LINE ID in "For our team".
You should see · A single field ① labelled "not shown publicly".
What it means · This is how a reviewer reaches you if something on the application needs clarifying. It is never copied to the public coach profile — the backend deliberately leaves it behind when the profile is created.
- 9
Read and tick the agreement ①.
You should see · The Submit application button below it becomes pressable.
What it means · You are confirming three separate things: that you are 18 or older, that your classes are wellness and not medical treatment, and that you accept the coach terms including the class-cancellation policy. The middle one is not boilerplate — it is the line between what Baojai hosts and what it does not.
- 10
Press "Submit application" ①.
You should see · The button reads "Submitting…", then the form is replaced by a confirmation. While anything is still missing the button stays greyed out and a line beside it lists exactly what — "Still needed: bio (20+ characters), country".
What it means · The application goes straight into the reviewers' queue. You cannot edit it afterwards and you cannot send a second one while this one is waiting.
⚠ Check every field before pressing — there is no edit afterwards.
- 11
Wait for the confirmation.
You should see · "Application submitted. We'll let you know." ① in place of the form.
What it means · Nothing more is required from you. Coming back to this page later shows "Your application is awaiting admin review" until a reviewer decides. If it is rejected, the reason appears here and the form returns.
Every field explained
A headshot, JPEG or PNG, uploaded through this form. Becomes your public coach photo on approval.
If it is wrong · The form will not submit without one, and an image linked from elsewhere is refused by the server.
The name students will see. Up to 80 characters.
Example: Manee S.
What you teach, in a phrase. It appears under your name across the site.
Example: Mindfulness meditation, breathwork, yin yoga
How you teach, who your classes are for, what people can expect. At least 20 characters.
If it is wrong · Shorter than 20 characters is refused, and this is the main thing a reviewer reads.
Where you are based. Shown publicly.
Example: Chiang Mai
Pick from the list. Shown publicly.
The zone your class times are set in.
If it is wrong · Students see your classes at the wrong hour, and some will book a time you are not there for.
Private, never published. Used to confirm you are 18 or over.
If it is wrong · Under 18 is refused outright by the server.
Private, never published.
Training, certifications, lineages, years of teaching.
Instagram, YouTube or a website, one per line.
PDF, JPEG or PNG. Only the review team can open these.
If it is wrong · Without them a reviewer has only your word for your training, which usually means a slower decision.
How a reviewer reaches you about this application. Never published.
18-or-over, wellness not medical treatment, and the coach terms including cancellations.
If it is wrong · The Submit button stays disabled until it is ticked.
How to tell it worked
- ✓The form is replaced by "Application submitted. We'll let you know."
- ✓Returning to the page later shows "Your application is awaiting admin review".
- ✓If approved, your coach profile appears on the site and a coach dashboard opens in your account.
Problems
The page says an application is already pending
Why · One application at a time, enforced by the database.
Fix · Wait for the decision. There is no way to withdraw or edit it yourself.
The form does not appear at all
Why · You are already a coach — there is nothing to apply for.
Fix · Use the coach dashboard in your account menu instead.
The photo will not upload
Why · It is not JPEG or PNG, or it is over the size limit shown under the button.
Fix · Export it as JPEG at a smaller size and try again.
Submit is refused and the bio is flagged
Why · The bio is under 20 characters.
Fix · Write a few sentences about how you teach and who the classes suit.
A previous application was rejected
Why · A reviewer decided against it and left a reason.
Fix · The reason is shown at the top of this page and the form comes back — fix what it mentions and re-apply.
What cannot be undone
- ⚠ A submitted application cannot be edited or withdrawn. The only way forward is the reviewer's decision.
- ⚠ If it is approved, everything in "Public profile" — name, specialty, bio, photo, city — is published on the website immediately, exactly as you typed it. Nobody edits it for you first.